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Project opening administrator

Job Number: J0621-0705
Job Type: Régulier
City, Province, Country: Montréal, Quebec, Canada
Job Category: Internal Sales
Number of Positions: 1

A leader in the heating, ventilation, air conditioning, and refrigeration sectors for over 67 years, The Master Group is the largest independent HVAC-R distributor in Canada. The company employs close to 950 dynamic and devoted individuals who serve the industry at over 44 branches and 4 distribution centers spanning from coast to coast. To learn more, visit or follow us on LinkedIn at:

Reporting to the Estimating Supervisor, the incumbent will be responsible, among other things, for the administrative management of the opening of projects for bidding.

Principal tasks:

- Receive project opening requests from contractors
- Proceed to the opening of the tender files
- Manage the administrative aspects of the tender files (follow-up, filing, organization)
- Make a statement of the equipment to be tendered according to the tables on the plans
- Update the closing dates of projects


- Knowledge of MS Office software
- Bilingualism: French and functional English
- Experience as an administrative assistant

QUALITIES AND SKILLS REQUIRED: (Teamwork, communication, leadership, etc.)
- Autonomy and rigor in managing priorities
- Organizational skills
- Initiative and resourcefulness
- Teamwork
- Ability to work under pressure
- Speed of execution
- Good judgment in decision making
- Management of priorities
- Good communicator,
- Ability to work with all levels of the company
- Ability to communicate effectively and in a structured manner with clients
- Diplomacy and courtesy

Work conditions:

  • Group insurance from day 1 (medical, dental, short and long term disability insurance)
  • Contribution to a group RRSP upon hiring
  • Employee assistance program (service of psychologists, lawyers, notaries and parental assistance)
  • Access to telemedicine with health professionals by chat or secure video session from day 1
  • Contribution to membership in a fitness center
  • Reimbursement of membership or renewal of a professional order
  • Free coffee